Andre,
According to Article 27, Section B. Definitions, schedule changes may only be allowed at the beginning of a quarter (January, April, July, October.) Requests to change schedules must be submitted no later than 3 pay periods prior to the requested start date (6 weeks before the next quarter.) New schedules begin the first full pay period of the quarter.
July 2013 would be the first available quarter for employees to change their schedules, including choose any of the new scheduling options such as maxiflex. The open season would normally end 3 pay periods prior to the start of the quarter, so employees would have had to request changes by Friday, May 17.
Any deviation or changes to the procedures has to be by mutual agreement. Management realizes that employees are interested in participating in new schedules and is willing to waive the “no later than 3 pay period prior to the start of the quarter” clause as a one-time exception that will allow Management, Union and employees to be best prepared for the new schedules effective July 1, 2013. Under this one-time exception, employees should submit requests for 3rd Quarter 2013 schedule changes to the first line supervisor by June 15, 2013. (In CHI, the Branch Chiefs will collect the schedule change requests and submit them to the timekeepers.) Any schedule changes submitted after June 15, 2013 will be applied to the next quarter. The next open season for schedule changes will be 4th Quarter 2013 and employees should submit requests for schedule changes no later than 3 pay periods before the next quarter as stated in the LSA. We will need to know whether you agree to this one time exception to extend 3rd Quarter schedule change requests until June 15, 2013.
Based on the May 8 meeting, CHI and MIL employees will be trained on the LSA provisions on Thursday, May 30, during Chicago’s monthly training day.
Thanks, Lori
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